Operations and commerce software · Researched comparison
Best PTO Tracking Software for Small Teams in 2026
The best pick for most small teams that only need leave tracking is Timetastic Business at $1.50 per user per month (Timetastic pricing, checked 14 Nov 2026). Vacation Tracker is the pick when you want a $2 per user plan and can live with a $50 monthly minimum (Vacation Tracker pricing, checked 14 Nov 2026). Factorial, starting at $8 per user per month, and BambooHR Core, listed from $10 or $10.25 per employee per month, are the picks when you need a wider HR suite (Factorial pricing and BambooHR pricing, checked 14 Nov 2026).
By The Computer Manual Editorial Team · Published 14 Nov 2026 · Last verified 14 Nov 2026
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Key takeaways
Timetastic Business is $1.50 per user per month. Pro is $2.50. A rota and time-clock plan is $5.50 per user per month (Timetastic pricing, checked 14 Nov 2026).
Vacation Tracker starts at $2 per user per month, with a $50 monthly minimum that covers up to 25 users. A higher plan is $4 per user, with a $100 minimum (Vacation Tracker pricing, checked 14 Nov 2026).
Factorial starts at $8 per user per month (Factorial pricing, checked 14 Nov 2026).
BambooHR listed Core at $10 USD per employee per month in the plan table, and a later note on the same page said Core starts at $10.25, Pro at $17.50 and Elite at $25 (BambooHR pricing, checked 14 Nov 2026).
Toggl Track lists a Time Off Management add-on at $2 per user per month, which is an add-on, not a stand-alone leave tool (Toggl Track pricing, checked 14 Nov 2026).
Tool
Best for
Standout feature
Starting price (checked 14 Nov 2026)
Free plan or trial
1 Timetastic
Small teams that only need leave and absence tracking
Business and Pro per-user rates
Business $1.50 per user per month, checked 14 Nov 2026
Free trial listed
2 Vacation Tracker
Teams that want leave tracking in Slack or Teams
Per-user rates plus monthly minimums
$2 per user per month, $50 minimum, checked 14 Nov 2026
See official page
3 Factorial
Teams that want PTO inside a wider HR platform
Published starting price
From $8 per user per month, checked 14 Nov 2026
See official page
4 BambooHR
Teams that want a broader HRIS with PTO included
Core, Pro and Elite employee rates
Core from $10 or $10.25 per employee per month, checked 14 Nov 2026
See official page
5 Toggl Track Time Off add-on
Teams that already use Toggl Track and want leave as an add-on
Best for: Small teams that only need leave and absence tracking
Timetastic Business is $1.50 per user per month and Pro is $2.50 per user per month (Timetastic pricing, checked 14 Nov 2026).
A rota and time-clock plan is $5.50 per user per month. The page described the leave plans as having no contract and the option to cancel anytime.
Pros
$1.50 is the lowest dated per-user start in this table.
Pro is only a dollar more if you need the extra insight.
A focused leave tool avoids a full HR suite.
Cons
It will not replace payroll or a full HRIS (Timetastic pricing, checked 14 Nov 2026).
The $5.50 rota plan is a different product if you only needed holidays.
Confirm currency and tax at checkout if you are outside the UK site.
Price: Business is $1.50 per user per month (Timetastic pricing, checked 14 Nov 2026).
Skip it if you already needed a full HR suite and would not use a stand-alone leave app.
Verdict. Timetastic is the default when leave tracking is the job and you want a dated low per-user rate.
02
Vacation Tracker
Best for: Teams that want leave tracking in Slack or Teams
Vacation Tracker lists a plan at $2 per user per month, billed monthly, with a $50 monthly minimum that covers up to 25 users (Vacation Tracker pricing, checked 14 Nov 2026).
A higher plan is $4 per user per month, with a $100 monthly minimum that also covers up to 25 users.
Pros
The $2 rate is close to Timetastic and easy to model.
Minimums and included user counts are public.
It is a fit if your team already lives in chat tools.
Cons
A 10-person team still pays the $50 minimum, not $20 (Vacation Tracker pricing, checked 14 Nov 2026).
The $4 plan doubles both the seat rate and the minimum.
A very small team can pay more per person than Timetastic because of the minimum.
Price: $2 per user per month, with a $50 monthly minimum covering up to 25 users (Vacation Tracker pricing, checked 14 Nov 2026).
Skip it if you have fewer than 25 people and the $50 minimum would raise your per-user cost too far.
Verdict. Vacation Tracker is the pick when the $50 minimum is acceptable and chat-based approvals matter.
03
Factorial
Best for: Teams that want PTO inside a wider HR platform
Factorial starts at $8 per month per user (Factorial pricing, checked 14 Nov 2026).
The page did not give us a full public breakdown of every higher tier in the text we read, so we quote the published starting price rather than invent later rates.
Pros
The $8 start is public.
Leave can sit beside other HR work in one platform.
It is still cheaper than the BambooHR Core figures we recorded.
Cons
$8 is several times Timetastic Business (Factorial pricing, checked 14 Nov 2026).
You may pay for HR modules you do not need if leave was the only gap.
Higher-tier figures were not all readable in the text we fetched.
Price: Factorial starts at $8 per user per month (Factorial pricing, checked 14 Nov 2026).
Skip it if you only needed a leave calendar and not a wider HR suite.
Verdict. Factorial is the pick when PTO is one HR job among several and $8 per user is acceptable.
04
BambooHR
Best for: Teams that want a broader HRIS with PTO included
BambooHR listed Core at $10 USD per employee per month in the plan table, and a later note on the same page said pricing starts at $10.25 for Core, $17.50 for Pro and $25 for Elite (BambooHR pricing, checked 14 Nov 2026).
The same page also listed monthly flat rates of $250 for Core, $425 for Pro and $650 for Elite. Confirm which model applies to your company size.
Pros
Several public rates are printed, including a later clarifying note.
PTO sits inside a wider HRIS.
Flat-rate figures are also listed if that model applies.
Cons
Two Core figures appear, $10 and $10.25, so you should confirm the rate you will be charged (BambooHR pricing, checked 14 Nov 2026).
This is expensive if you only needed leave tracking.
Pro and Elite raise the per-employee rate quickly.
Price: Core was listed at $10 in the plan table, and a later note said Core starts at $10.25 per employee per month (BambooHR pricing, checked 14 Nov 2026).
Skip it if you only needed a leave calendar for a small team.
Verdict. BambooHR is the pick when you are buying HR software and PTO is one module, not the whole purchase.
05
Toggl Track Time Off add-on
Best for: Teams that already use Toggl Track and want leave as an add-on
Toggl Track lists a Time Off Management add-on at $2 per user per month (Toggl Track pricing, checked 14 Nov 2026).
This sits on top of Toggl Track itself. Starter was listed at $9 per user per month annually, or $12 monthly, and Premium at $16 annually or $24 monthly. The add-on is not a stand-alone PTO product.
Pros
The $2 add-on rate is public.
It can be enough if the team already lives in Toggl.
You avoid introducing a second leave vendor.
Cons
You still pay for Toggl Track seats (Toggl Track pricing, checked 14 Nov 2026).
A team that does not need time tracking would be buying the wrong bundle.
Leave features should be checked against a dedicated tool before you standardise.
Price: The Time Off add-on is $2 per user per month, on top of a Toggl Track plan (Toggl Track pricing, checked 14 Nov 2026).
Skip it if you do not already pay for Toggl Track.
Verdict. Use this add-on only when time tracking is already a given and leave is a small extra.
Twenty people, priced four ways
Twenty Timetastic Business users are 20 times $1.50, which is $30 per month (Timetastic pricing, checked 14 Nov 2026). Twenty Vacation Tracker users at $2 would be $40, but the $50 minimum still applies, so the bill is $50 (Vacation Tracker pricing, checked 14 Nov 2026).
Twenty Factorial users at $8 are $160. Twenty BambooHR Core users at $10.25 are $205. The suite only wins if you needed the rest of HR, not only the leave calendar.
What is the cheapest PTO tool for a small team?
Timetastic Business at $1.50 per user per month is the lowest dated start we recorded (Timetastic pricing, checked 14 Nov 2026). Watch Vacation Tracker's $50 minimum if the team is small.
When should we buy an HR suite instead?
When you also need records, onboarding or payroll-adjacent tools. Factorial from $8 and BambooHR Core from $10 or $10.25 are the dated suite starts, and they only make sense if those extra jobs are real.
Why does BambooHR show two Core prices?
The plan table showed $10, and a later note on the same page said Core starts at $10.25 (BambooHR pricing, checked 14 Nov 2026). We report both and tell you to confirm the rate you will be charged.
Is Toggl a PTO product?
Not on its own. Time Off Management is a $2 per user add-on to Toggl Track (Toggl Track pricing, checked 14 Nov 2026). It belongs here only for teams that already use Toggl.
What to check before you buy
Count people who need a leave balance, not only managers.
Decide whether leave is a stand-alone job or part of HR.
Read monthly minimums, not only the per-user rate.
Check Slack, Teams or calendar integrations you already use.
Confirm who approves requests and how public the calendar is.
Plan an export of balances if you leave.
Re-check the bill when headcount crosses the next minimum or suite band.
FAQ
What is the best PTO tracking software for most small teams in 2026?
Timetastic Business is the best pick for most small teams that only need leave tracking, at $1.50 per user per month (Timetastic pricing, checked 14 Nov 2026). Choose Vacation Tracker if the $50 minimum is acceptable, or Factorial or BambooHR if you need a wider HR suite.
How much is Vacation Tracker?
Plans start at $2 per user per month with a $50 monthly minimum, and a higher plan is $4 per user with a $100 minimum (Vacation Tracker pricing, checked 14 Nov 2026).
How much is Factorial?
Factorial starts at $8 per user per month (Factorial pricing, checked 14 Nov 2026).
How much is BambooHR?
Core was listed at $10 per employee per month in the plan table, and a later note said Core starts at $10.25, Pro at $17.50 and Elite at $25 (BambooHR pricing, checked 14 Nov 2026). Flat monthly rates of $250, $425 and $650 were also listed.
Does this list follow another site's commercial order?
No. The order is editorial and follows the public prices we could date plus the how we score weights.
